IQ is higher education’s first complete academic content management solution. IQ centralizes the management of Catalogs, Syllabi, Curriculum Changes and Additions.
IQ‘s powerful web-based workflow, forms, email notifications and permissions are the answer to all your needs in a single, easy-to-use tool. Whether you just need a catalog management system or are looking for a better way to collect and route student forms, IQ has the module you need. Modules can be implemented independently and the system can grow with you over time. Best of all, you only have to learn one system to manage everything.
Proactive Support℠ is a revolution in user support. Instead of relying on a support call to initiate a "ticket" or other task, SmartCatalog takes a proactive approach to support. Instead of simply answering questions or fixing problems as they occur, we work with you to provide concierge services throughout your editing and publishing cycles.
Here’s how it works: When we complete your implementation, we will discover your estimated timeline for annual events including:
Each of these campus events may trigger a service action from SmartCatalog. Such service actions are scheduled approximately one month prior to the campus events and do not need to be initiated by the client. For example, before release of content for updating, SmartCatalog may audit your database and ask if you need assistance or a free tutorial on updating user accounts. Prior to web catalog publishing, SmartCatalog can perform a trial publish of your catalog to determine if there are any unresolved issues, locked items or unapproved items.
Through Proactive Support℠, you can be assured that we are working behind the scenes to track your usage and provide support before you know you’ll even need it.
"The IQ support staff has been an awesome resource--full of answers."
Jon Eggars, Publications Coordinator
Front Range Community College
SmartCatalog IQ harnesses the power of content management technology in an easy-to-use application that has been configured for academic content. The system is based on a central data repository which creates permanent relationships between courses and program tables.
Users login to IQ through any web browser. They may only edit items which they have been permitted to change. Editing is as simple as highlight-and-type. All changes are automatically tracked, and IQ maintains a detailed edit history with date, time and user stamps for each editing event.
As soon as editors submit their changes, workflow routes the content to the first designated reviewer. Workflows are customized for the institution and you may use several workflows to capture divisional processes. Email notifications are sent to reviewers as items require their attention.
In IQ, your campus processes are replicated electronically to keep the approval process moving forward and deadlines on track.
IQ integrates with all major SIS’s as well as home-grown systems. You may import courses from the SIS to the catalog using IQ’s Integrated Import Tool or employ Application Programming Interfaces (APIs) for round-trip integrations. Some of our clients even export automatically to their SIS on a nightly basis! We work with your campus IT team to create and test the approach of your choice during implementation.
User reports, item reports, accuracy reports and more keep you up to date on what’s going on with editors and lets you know if catalog content is consistent with the student information system.
Web Catalogs from IQ are ADA compliant and built using Responsive Design techniques—they are optimized for all devices. The online catalog will match your institutional branding for a seamless user experience and be fully searchable. Courses which are listed in any program requirement tables expand to display the full description.
"Your staff have been patient, knowledgeable and understanding. The result is great!"
Kelly Rowett-James, University Registrar
University of North Carolina, Greensboro
SmartCatalog's IQ team has helped us created an online catalog that we can be proud of; it's agile and puts the power of editing in the fingers of the stakeholders. This is only half the value proposition the SmartCatalog team has provided. In addition to the great implementation services and ease of use of the product, the IQ team provided the best support of any 3rd party vendor I have managed - and there have been at least 4 this year. Hands down, the IQ team provides CRM level service greatness and worked with us through every step.
Jim Curry, Assistant Vice President, Pace University
Every campus has a different way of collecting information about changes and additions to curriculum. Whether it’s new courses or degrees or changes to General Education, we will help you set up a system that works for your particular needs.
Users access curriculum management through the Curriculum Management Dashboard. From this one location, users can fill out forms, check committee meeting schedules and minutes, track their proposals, communicate with their colleagues and more. The Curriculum Management dashboard gives stakeholders all the information they need—without calling your office for updates.
IQ Curriculum Management reproduces your existing forms and workflow in the system—only better. In web-based forms, you can use drop-down field values, auto-population of fields, required fields and yes/no choices to ensure that users accurately fill out the form the first time. IQ will even let submitters know how their changes will affect related curriculum!
Workflows are also completely customized for the institution. You may use custom, branching and conditional workflows to capture every change and route it to the correct reviewer or committee. No manual routing is necessary. Approvers, committees and administrators are accounted for and no item may advance to the next level of approval without passing through the appropriate channels.
Keeping comittees on track starts with keeping members informed. Members recieve curriculum proposals via email before their meetings. Proposals can be printed to take to meetings or read online. In addition, agendas are automatically generated from the system. Once meetings are concluded, minutes can be uploaded to the system for future reference.
When curriculum change has been approved, content may be exported back to your student information system (SIS). Whether you wish to use an API or push the approved content directly into your SIS, IQ drives the process with custom technical solutions that satisfy even the most demanding IT staff.
Whenever an item is approved, it can be automatically included in the current or future catalog. Scheduled updating allows you to specify which catalog year the update will appear in.
What could be more convenient than developing syllabi in your catalog management system?
Now, faculty can create syllabi in the same interface in which they edit the catalog. Working in a relational database allows you to link syllabi to course descriptions, faculty listings and required texts for a holistic approach to managing data.
Syllabi templates in IQ are made-to-order for each institution and division. Syllabi templates are presented to the user as a form, and like all forms in IQ, they are optimized to encourage correct submissions. Drop-down field values, required fields, radio buttons and auto-population of fields can all be employed within your template. Supporting documents, such as Required Text lists can be attached or included as a section of the syllabus itself. Once complete, the syllabi are routed to the appropriate reviewer. Email notifications and confirmations are automatic. Once a syllabus is approved, it becomes part of the academic content database.
Online, syllabi may be presented in several ways: in their own list, under a department heading, associated with the faculty member, linked to a master course description or linked to a course section. Syllabi may also be printed, of course!
"The entire campus loves your product. Those of us working with you, especially me, appreciate your customer service and your willingness to go above and beyond."
Joe Cabrales, Dean, Student Services & Student Development
Crafton Hills Community College
SmartCatalog’s unique partnership with DegreeData.com allows you to search a national database of course descriptions to inform your transfer credit evaluation process
Whether your transfer credit evaluation process is centralized or goes out to the departments, you can use IQ’s workflow to route custom forms to the appropriate parties. We work with you to create web-based forms to capture and track course evaluations.
DegreeData.com is a searchable online database of 10,373 current and archived college catalogs from 3,954 colleges nationwide. It is constantly updated to capture the most recent catalogs. The site is searchable by state, area of study and type of institution. Only official academic catalogs are included, and third party links and content are never used.
The same powerful database that manages catalogs and curriculum also stores equivalencies. IQ’s relational data structure allows transfer data to be stored in dynamic tables that can be updated whenever information changes.
Go to www.degreedata.com and start searching catalogs now!
“The service from SmartCatalog IQ has been excellent. The staff at SmartCatalog provided the tools and support for a painless implementation. I would make the same choice again for our catalog management system.”Kay Leum, Western Wyoming Community College
The easiest system to use is now the easiest to purchase
What is a GSA award?
A General Services Administration (GSA) contract award is a federally negotiated contract that establishes a discounted schedule of fees and terms for a specified vendor. Most publicly funded institutions may piggyback on the schedule and purchase software at the GSA discounted price. There are no administrative hoops to jump through when procuring software on a GSA schedule. In fact, administratively, it is simpler than an open market purchase and often eliminates the need for an RFP.
SmartCatalog is the only GSA award holder in the catalog and curriculum management market.
More than discounts.
A GSA contract is more than a discount program. SmartCatalog’s award is the result of extensive examination by federal contracting officers of not just the product, but the company, its services and its financial stability. Most importantly, the examination includes a performance-based review from current clients, which must result in a positive score. This is a rigorous process wherein even a mid-range score is considered negative. A GSA award indicates that upon scrutiny by a federal agency, our customers are highly satisfied with the system and that it functions as promised
What does GSA mean for you?
It means that public colleges and universities can get the best pricing available. As a federal contractor, SmartCatalog may not sell to any other account for the same or less than the GSA contract price.
"I am amazed at how intuitive SmartCatalog is…"
Susan M. Patton, Senior Associate Registrar
"I really like the software... You have been incredibly helpful and always quick to respond which I appreciate so much!!"
Wanda Burch, Registrar,
Knowing the difference can save your institution thousands of dollars in up-front costs.
SaaS licensing agreements are generally thought of as software that is available online. A lot of systems are promoted as SaaS, but just delivering software online is only half the story.
A true SaaS licensing agreement does not require an upfront investment in software. With SaaS, you don’t buy the software, you license the software. Many vendors in the catalog and curriculum management field require a one-time purchase of licenses in addition to the annual hosting fee. That up-front purchase represents an initial investment of between $1.00 and $3.00 per FTE. The result is a high up front cost in addition to the annual fee for support and hosting.
At SmartCatalog, we believe that today’s technology should be supported by today’s license agreements. Our software is only available through SaaS agreements, and there is no upfront investment in licenses. If you are a large institution (10,000 + enrollment), the difference can be $25,000 to $30,000 in the first year. With IQ , institutions pay a flat fee per year for an unlimited number of users. That fee includes software, hosting, maintenance, support and ProActive Customer Services. If for any reason, you stop using the software, you will not pay for the software. That’s the promise of SaaS licensing, and only SmartCatalog delivers it.
For more information about SaaS license costs and to schedule an online demo, call 1 800 770-8425 or email email@example.com
Updating degree audit tables from curriculum edits is critical to maintaining consistency between systems. Unfortunately, program tables in catalogs and degree audit programs are written in two completely different languages. No vendor or technology can simply push changes to program requirements directly into a degree audit system from a catalog. Cut and paste is always a factor, no matter how much you spend on a "custom" integration.
With the IQ Degree Audit Report, you can know exactly what’s been changed from year to year in plain English. The Degree Audit Report is more than a list of changed courses in a table. It includes the operators that give a table meaning. For instance "choose two of the following," or linking two courses with "and" or "or" are included. Changes to notes and instructions are also included.
SmartCatalog delivers a Degree Audit Report at the end of each editing cycle. It’s easy to read, comprehensive and part of the standard deliverable. No additional customization or cost is required to know exactly what’s been changed between catalog editions.
For more information or to see a sample, call 1 800 770-8425 or email firstname.lastname@example.org
Any technology is only as successful as its rate of campus adoption, and nothing is more important to getting users on board than ease-of-use.
In most systems, both administrators and editors work in the same interface. In such systems, the editor is exposed to functions they don’t need as well as content they don't want to edit. IQ provides two interfaces - one for administrators with advanced tools and one for editiors who need to make changes and submit them for review. We call the editorial interface the Workbox.
The IQ WorkBox is simple but powerful home base for the occaisional editor. When an editor logs in to their workbox, they will see only the items they are allowed to edit and the items are arranged according to their current level of approval. They have five simple tools for editing:
It's just that simple. Users edit content by highlighting and typing. Selecting the preview button shows them what their content will look like in the finished website. Workflow sends items forward or backward to the next reviewer automatically and tracks the movement. They can see summary and full-text view of an item as well as an audit trail showing workflow actions over time. Every user, date and change is tracked and editors may add comments with each submission.
Most importantly, the WorkBox helps users get comfortable in the system, reduces support questions, and in promotes increased campus adoption, even from the most technology resistant users. For more informaiton, and to see a demonstration of the Workbox in action, email email@example.com or call 1 800 770-8425.
At SmartCatalog we are dedicated not just to providing the best technology available today, we are committed to making actually used.
SmartCatalog partners with or sponsors the following organizations to bring you a higher degree of interoperability with campus systems.
I have worked with a LOT of vendors at UMHB, and I have to say that your team has been the best and most responsive of all. Thank you for your "can do" spirit. You’re truly serving our students and prospective students greatly.
Matthew Irvine, Manager, Web Services, University of Mary Hardin-Baylor.
Two of the nation’s largest proprietary institutions have chosen SmartCatalog IQ to handle their academic and catalog content management needs. These two organizations represent a combined student body of over 120,000 students. They are implementing IQ in eighteen catalogs across eight states. They chose SmartCatalog IQ because they can trust our team’s experience and technical know-how in a really big implementation.
IQ is the perfect tool for large, multi-state and multi-campus universities. The sophisticated data design allows catalogs to “share” content across campuses and maintain unique campus information at the same time. IQ’s shared content allows the colleges to maintain consistency across catalogs without giving up the unique identity of the individual campus.
Universidad San Ignacio de Loyola in Peru and Universidad de los Andes in Colombia have selected SmartCatalog IQ to manage their catalogs in Spanish and English.
IQ is built to manage multiple language web sites. Both institutions’ catalogs are rendered in Spanish and English. Viewers may toggle between the two languages online. Editors and translators may update both Spanish and English versions of each item in the database. These successful implementations include not only Spanish and English content; the entire user interface has been translated for use by Spanish speakers. If you are a Spanish-speaking organization (or French, Dutch, Chinese or other language), call us to help manage your acadmic content in one database which addresses multiple languages.
In 2005, Anne Valentine, SmartCatalog President and Rick Skeel, then Registrar at the University of Oklahoma, proposed creating a course standard workgroup at the Postsecondary Electronic Standards Council (PESC). The purpose of the group’s work was to “develop and eventually submit for approval a national standard for course instruction information and data to use between and among higher education institutions and agencies to share data about specific course offerings.” At long last, and with the help of many dedicated PESC members and staff, that standard is ready for review and public comment.
Please see www.pesc.org to learn more about how standards support higher education and learners.
At last! After 15 years of experience in working with Banner and DataTel student information systems, SmartCatalog has become an official Ellucian Community Partner.
Thank you to all of you who stopped by our booth at the the April 2014 Ellucian conference in Anahaeim. The response was overwhelming! We look forward to continuing to work with Ellucian and our client institutions to create elegant integrations with student information and audit systems.