“Thank you so very much for your incredible support and help during the past months …. You were always ready to listen to what we were trying to accomplish and help us get there faster than I thought it was possible.”

Alma Kanic-Franco, Director, Office of the Provost
The College of Saint Rose

At last, one system that does it all

SmartCatalog logo

Learn one program

IQ is higher education’s first complete academic content management solution. IQ centralizes the management of Catalogs, Syllabi, Curriculum Changes and Additions.

IQ‘s powerful web-based workflow, forms, email notifications and permissions are the answer to all your needs in a single, easy-to-use tool. Whether you just need a catalog management system or are looking for a better way to collect and route student forms, IQ has the module you need. Modules can be implemented independently and the system can grow with you over time. Best of all, you only have to learn one system to manage everything.

  • Catalogs
  • Syllabi
  • Student Handbooks
  • Curriculum Management
  • Transfer Credit Evaluation
  • Policy Manuals


  • Hosted, web-based technology
  • Relational data structure
  • Student Information System integration
  • 24/7 uptime guarantee
  • Electronic workflows
  • Custom forms
  • Committee agendas
  • Reports
  • Email notifications
  • Responsive web design
  • Access to a national database of course descriptions

Painless implementation

IQ Implementation services deliver a product that’s ready to use on day one. Whether you are implementing our Catalog System, Curriculum Management, Syllabi or Transfer Credit Evaluation module, the SmartCatalog team will set up and test the system completely.

Each IQ implementation is customized. We work with you and your staff to develop the tools you need taking into account the unique culture of your institution. We do everything from migrating documents into the system to setting up your web catalog to inputting all users and permissions. Most of all, we respect your time. Our service approach is to develop a system which conforms to your requirements without asking you to spend hours and hours working on the implementation yourself. You can keep doing your job—we’ll handle the heavy lifting.

Implementation times vary depending upon the module and the amount of content to be migrated into the system. However, most catalog implementations are completed in 8-12 weeks.

"The IQ support staff has been an awesome resource--full of answers."

Jon Eggars, Publications Coordinator
Front Range Community College

The tools you need to excel

Your best catalog ever

SmartCatalog IQ harnesses the power of content management technology in an easy-to-use application that has been configured for academic content. The system is based on a central data repository which creates permanent relationships between courses and program tables.

Easy Editing

Users login to IQ through any web browser. They may only edit items which they have been permitted to change. Editing is as simple as highlight-and-type. All changes are automatically tracked, and IQ maintains a detailed edit history with date, time and user stamps for each editing event.

Automatic Workflows

As soon as editors submit their changes, workflow routes the content to the first designated reviewer. Workflows are customized for the institution and you may use several workflows to capture divisional processes. Email notifications are sent to reviewers as items require their attention.

In IQ, your campus processes are replicated electronically to keep the approval process moving forward and deadlines on track.

Integration with Student Information Systems (SIS)

IQ integrates with all major SIS’s as well as home-grown systems. You may import courses from the SIS to the catalog using IQ’s Integrated Import Tool or employ Application Programming Interfaces (APIs) for round-trip integrations. Some of our clients even export automatically to their SIS on a nightly basis! We work with your campus IT team to create and test the approach of your choice during implementation.


User reports, item reports, accuracy reports and more keep you up to date on what’s going on with editors and lets you know if catalog content is consistent with the student information system.

Online Catalogs

Web Catalogs from IQ are ADA compliant and built using Responsive Design techniques—they are optimized for all devices. The online catalog will match your institutional branding for a seamless user experience and be fully searchable. Courses which are listed in any program requirement tables expand to display the full description.

"Your staff have been patient, knowledgeable and understanding. The result is great!"

Kelly Rowett-James, University Registrar
University of North Carolina, Greensboro

Web Catalogs

  • Guaranteed ADA compliance
  • Searchable catalogs
  • Integrate institutional branding, page design and graphics with web output
  • “MyCatalog” personalization utility
  • Search-engine optimization
  • Produce multiple catalog versions and years
  • Include archived catalogs
  • Course pop-ups from degree tables
  • Links from each course description to the online Schedule of Classes page for that course
  • Linked cross-referenced courses
  • Links to other parts of the institutional site

SmartCatalog's IQ team has helped us created an online catalog that we can be proud of; it's agile and puts the power of editing in the fingers of the stakeholders. This is only half the value proposition the SmartCatalog team has provided. In addition to the great implementation services and ease of use of the product, the IQ team provided the best support of any 3rd party vendor I have managed - and there have been at least 4 this year. Hands down, the IQ team provides CRM level service greatness and worked with us through every step.

Jim Curry, Assistant Vice President, Pace University

Control curriculum

Submit forms, review proposals and approve curriculum electronically

Every campus has a different way of collecting information about changes and additions to curriculum. Whether it’s new courses or degrees or changes to General Education, we will help you set up a system that works for your particular needs.

Users access curriculum management through the Curriculum Management Dashboard. From this one location, users can fill out forms, check committee meeting schedules and minutes, track their proposals, communicate with their colleagues and more. The Curriculum Management dashboard gives stakeholders all the information they need—without calling your office for updates.

IQ Curriculum Management reproduces your existing forms and workflow in the system—only better. In web-based forms, you can use drop-down field values, auto-population of fields, required fields and yes/no choices to ensure that users accurately fill out the form the first time. IQ will even let submitters know how their changes will affect related curriculum!

Workflows are also completely customized for the institution. You may use custom, branching and conditional workflows to capture every change and route it to the correct reviewer or committee. No manual routing is necessary. Approvers, committees and administrators are accounted for and no item may advance to the next level of approval without passing through the appropriate channels.

Tools to keep committee members happy

Keeping comittees on track starts with keeping members informed. Members recieve curriculum proposals via email before their meetings. Proposals can be printed to take to meetings or read online. In addition, agendas are automatically generated from the system. Once meetings are concluded, minutes can be uploaded to the system for future reference.

Robust integration with Student Information Systems

When curriculum change has been approved, content may be exported back to your student information system (SIS). Whether you wish to use an API or push the approved content directly into your SIS, IQ drives the process with custom technical solutions that satisfy even the most demanding IT staff.

Incorporate new curriculum in the catalog

Whenever an item is approved, it can be automatically included in the current or future catalog. Scheduled updating allows you to specify which catalog year the update will appear in.

IQ Curriculum Management

  • Custom forms
  • Custom workflows
  • Central dashboard lets users search and track their proposals.
  • Division-specific routing
  • Committee agendas
  • Email notifications
  • Weekly activity summaries
  • Supporting document attachments
  • Conditional routing based on form values
  • Reports
  • Export approved courses to Student Information Systems
  • Include approved content in current or future catalog

Manage syllabi

What could be more convenient than developing syllabi in your catalog management system?

Now, faculty can create syllabi in the same interface in which they edit the catalog. Working in a relational database allows you to link syllabi to course descriptions, faculty listings and required texts for a holistic approach to managing data.

Syllabi templates in IQ are made-to-order for each institution and division. Syllabi templates are presented to the user as a form, and like all forms in IQ, they are optimized to encourage correct submissions. Drop-down field values, required fields, radio buttons and auto-population of fields can all be employed within your template. Supporting documents, such as Required Text lists can be attached or included as a section of the syllabus itself. Once complete, the syllabi are routed to the appropriate reviewer. Email notifications and confirmations are automatic. Once a syllabus is approved, it becomes part of the academic content database.

Online, syllabi may be presented in several ways: in their own list, under a department heading, associated with the faculty member, linked to a master course description or linked to a course section. Syllabi may also be printed, of course!

"The entire campus loves your product. Those of us working with you, especially me, appreciate your customer service and your willingness to go above and beyond."

Joe Cabrales, Dean, Student Services & Student Development
Crafton Hills Community College

IQ Syllabi Features

  • Custom syllabi templates
  • Multiple templates for divisions
  • Attach Required Texts lists
  • Links to online course descriptions
  • Link to faculty web page
  • Links to public schedule of classes

Streamline transfer credit evaluation

A comprehensive solution through a unique partnership

SmartCatalog IQ can offer a comprehensive transfer credit evalution system because of its partnership with DegreeData.com. DegreeData is a searchable online database of over 11,000 catalogs from US colleges and universities. When you use IQ, you have unlimited access to the site for researching and evaluating transfer courses. No other academic content management system can offer this feature.

In IQ, transfer credit evaluation starts with a custom form to capture decisions, course descriptions, commentary, equivalencies and more. The evaluation form is customized for each institution and may include as many or as few fields as desired. You can search for courses in the DegreeData catalog database directly from the form and route that information to department chairs and central transfer credit evaluation officers. Workflow includes email notifications and as many or as few levels as required.

TCE Features

  • Unlimited access to national database of college catalogs
  • Custom forms for collecting evaluation decisions and comments
  • Special routing to campus decision-makers
  • Archive evaluations and comments in the system
  • Export decision information to other data systems

“The service from SmartCatalog IQ has been excellent. The staff at SmartCatalog provided the tools and support for a painless implementation. I would make the same choice again for our catalog management system.”

Kay Leum, Western Wyoming Community College



As simple as highlight-and-type. All changes are automatically tracked. IQ maintains a detailed edit history with date, time and user stamps for each editing event.

Tracking and Reporting

User reports, item reports, accuracy reports and more keep you up to date on what’s going on with editors and lets you know if catalog content is consistent with the student information system.

Rules-Based Workflow

As soon as editors submit their changes, workflows launch and route the content to the first reviewer. Each workflow is customized for the institution and you may use several workflows to capture divisional processes. Email notifications are sent to reviewers when an item requires their attention. Workflows may also branch depending upon the type of change being requested. Your processes are replicated electronically to keep the approval process moving forward and catalog deadlines on track.

Roles-Based Permissions

Specify permissions for content including read-only, modify text only, modify typestyle, etc. Save and Return allows editors to re-visit content before submission.

Print Publishing

Printer-ready documents on demand. Order limited quantities of books online, shipped direct to the user.


Based on a central data repository of curriculum information, IQ is a tool for stakeholders to revise information and for reviewers to track it. Users log in to IQ through any web browser. The system recognizes the user and presents the content they are permitted to edit.


Introducing the WorkBox: A Separate Interface for the Occasional Editor

Any technology is only as successful as its rate of campus adoption, and nothing is more important to getting users on board than ease-of-use.

In most systems, both administrators and editors work in the same interface. In such systems, the editor is exposed to functions they don’t need as well as content they don't want to edit. IQ provides two interfaces - one for administrators with advanced tools and one for editiors who need to make changes and submit them for review. We call the editorial interface the Workbox.

The IQ WorkBox is simple but powerful home base for the occaisional editor. When an editor logs in to their workbox, they will see only the items they are allowed to edit and the items are arranged according to their current level of approval. They have five simple tools for editing:

  • Open
  • Preview
  • Submit or Return in Workflow
  • Track Changes

It's just that simple. Users edit content by highlighting and typing. Selecting the preview button shows them what their content will look like in the finished website. Workflow sends items forward or backward to the next reviewer automatically and tracks the movement. They can see summary and full-text view of an item as well as an audit trail showing workflow actions over time. Every user, date and change is tracked and editors may add comments with each submission.

Most importantly, the WorkBox helps users get comfortable in the system, reduces support questions, and in promotes increased campus adoption, even from the most technology resistant users. For more informaiton, and to see a demonstration of the Workbox in action, email contact@academiccatalog.com or call 1 800 770-8425.

At SmartCatalog we are dedicated not just to providing the best technology available today, we are committed to making actually used.

"I am amazed at how intuitive SmartCatalog is…"

Susan M. Patton, Senior Associate Registrar
Elon University

"I really like the software... You have been incredibly helpful and always quick to respond which I appreciate so much!!"

Wanda Burch, Registrar,
Berea College

Workbox Features:

  • See only assigned items
  • View history at a glance
  • Items organized by current level of approval
  • Simple tools for editing, submitting, tracking changes and making comments.

Check out these great online catalogs.

Go to complete client list.

Client List

  • Alfred State College
  • Arapahoe Community College
  • Baptist College of Health Sciences
  • Bristol Community College
  • Buffalo State College
  • City College of New York
  • Clark Atlanta University
  • Cochise College
  • College of Central Florida
  • College of Charleston
  • College of Staten Island
  • Columbus Technical College
  • Community College of Aurora
  • Community College of Denver
  • Dominican College
  • East Stroudsburg University
  • Elizabeth City State University
  • Front Range Community College
  • Georgia College & State University
  • Georgia Southern University
  • Goodwin College
  • Haverford College
  • Holy Family University
  • Indian River State College
  • Indiana Wesleyan University
  • Kaplan University
  • Kirkwood Community College
  • Lafayette College
  • Lamar Institute of Technology
  • Laredo Community College
  • Lehman College
  • Lesley University
  • Lincoln Land Community College
  • Loyola Marymount University
  • Luther College
  • Manhattanville College
  • Marymount University
  • Miami University of Ohio
  • Midwestern University
  • Misericordia University
  • Molloy College
  • Morehead State University
  • Morgan Community College
  • Mount Saint Mary College
  • Mount Vernon Nazarene University
  • National Louis University
  • Naval Postgraduate School
  • Normandale Community College
  • North Central Texas College
  • North Georgia College & State University
  • Northern Kentucky University
  • Okefenokee Technical College
  • Olivet Nazarene University
  • Ottawa University
  • Our Lady of the Lake University
  • Pace University
  • Paul Smith's College
  • Pikes Peak Community College
  • Purdue North Central
  • Quinebaug Valley Community College
  • Red Rocks Community College
  • San Joaquin Delta College
  • Shippensburg University
  • Southern Polytechnic State University
  • Stevenson University
  • Strayer University
  • SUNY Brockport
  • SUNY Fredonia
  • SUNY Oneonta
  • Susquehanna University
  • Tacoma Community College
  • Texas Christian University
  • Trevecca Nazarene University
  • Triton College
  • University College of the North
  • University of Houston, Clear Lake
  • University of Idaho
  • University of Nebraska at Omaha
  • University of Portland
  • University of Southern Florida, St. Petersburg
  • University of Texas at Tyler
  • University of the Incarnate Word
  • University of West Georgia
  • Walla Walla University
  • Wellesley College
  • Western New England University
  • Wilkes University
  • Wilson Community College


SmartCatalog partners with or sponsors the following organizations to bring you a higher degree of interoperability with campus systems.

  • Amercian Council on Education (ACE)
  • Ellucian
  • Blackboard
  • American Association of Colleges & Universities (AAC&U)
  • Postsecondary Electronic Standards Council (PESC)
  • InCommon
  • PeopleSoft
  • Southern Association of Colleges and Schools (SACS)
  • American Associaiton of College Registrars and Admissions Officers (AACRAO)
  • Middle States Association of College Registrars and Admissions Officers (CMSACRAO)
  • New England Associaiton of College Registrars and Admissions Officers (NEACRAO)
  • Pacific Associaiton of College Registrars and Admissions Officers (PACRAO)
  • California Associaiton of College Registrars and Admissions Officers (CACRAO)

I have worked with a LOT of vendors at UMHB, and I have to say that your team has been the best and most responsive of all. Thank you for your "can do" spirit. You’re truly serving our students and prospective students greatly.

Matthew Irvine, Manager, Web Services, University of Mary Hardin-Baylor.


The largest institutions choose IQ to manage their academic content

Two of the nation’s largest proprietary institutions have chosen SmartCatalog IQ to handle their academic and catalog content management needs. These two organizations represent a combined student body of over 120,000 students. They are implementing IQ in eighteen catalogs across eight states. They chose SmartCatalog IQ because they can trust our team’s experience and technical know-how in a really big implementation.

IQ is the perfect tool for large, multi-state and multi-campus universities. The sophisticated data design allows catalogs to “share” content across campuses and maintain unique campus information at the same time. IQ’s shared content allows the colleges to maintain consistency across catalogs without giving up the unique identity of the individual campus.

Spanish-speaking institutions use IQ to maintain catalogs in two languages

Universidad San Ignacio de Loyola in Peru and Universidad de los Andes in Colombia have selected SmartCatalog IQ to manage their catalogs in Spanish and English.

IQ is built to manage multiple language web sites. Both institutions’ catalogs are rendered in Spanish and English. Viewers may toggle between the two languages online. Editors and translators may update both Spanish and English versions of each item in the database. These successful implementations include not only Spanish and English content; the entire user interface has been translated for use by Spanish speakers. If you are a Spanish-speaking organization (or French, Dutch, Chinese or other language), call us to help manage your acadmic content in one database which addresses multiple languages.

Supporting Standards—
The Course Instruction standard comes to fruition

In 2005, Anne Valentine, SmartCatalog President and Rick Skeel, then Registrar at the University of Oklahoma, proposed creating a course standard workgroup at the Postsecondary Electronic Standards Council (PESC). The purpose of the group’s work was to “develop and eventually submit for approval a national standard for course instruction information and data to use between and among higher education institutions and agencies to share data about specific course offerings.” At long last, and with the help of many dedicated PESC members and staff, that standard is ready for review and public comment.

Please see www.pesc.org to learn more about how standards support higher education and learners.

Ellucian Partnership

At last! After 15 years of experience in working with Banner and DataTel student information systems, SmartCatalog has become an official Ellucian Community Partner.

Thank you to all of you who stopped by our booth at the the April 2014 Ellucian conference in Anahaeim. The response was overwhelming! We look forward to continuing to work with Ellucian and our client institutions to create elegant integrations with student information and audit systems.

Events 2016

  • SACRAO 2.7-10 Oklahoma City, OK
  • AACRAO National 3.20-23 Phoenix, AZ
  • Ellucian Live 4.17-20 Denver, CO
  • CACCRAO 4.1-4 Sacramento, CA
  • FACRAO 6.19-23 Orlando, FL
  • TechAACRAO 7.10-12 Anaheim, CA
  • RMACRAO 7.20-26 Casper, WY
  • GACRAO 10.22-25 Savannah, GA
  • NEACRAO 11.4-6 Manchester, NH
  • PACRAO 10.30-11.2 Las Vegas, NV
  • UMACRAO 11.2-4 Alexandria, MN
  • TACRAO 11.13-15 Horseshoe Bay, TX
  • MSACRAO 11.28-30 Valley Forge, PA