“Thank you so very much for your incredible support and help during the past months …. You were always ready to listen to what we were trying to accomplish and help us get there faster than I thought it was possible.”

Alma Kanic-Franco, Director, Office of the Provost
The College of Saint Rose

At last, one system that does it all

SmartCatalog logo

IQ does more.

Learn One Program For All Your Academic Content Management Needs.

IQ is higher education’s first complete academic content management solution. IQ centralizes the management of Catalogs, Syllabi, Curriculum Changes and Additions.

IQ‘s powerful web-based workflow, forms, email notifications and permissions are the answer to all your needs in a single, easy-to-use tool. Whether you just need a catalog management system or are looking for a better way to collect and route student forms, IQ has the module you need. Modules can be implemented independently and the system can grow with you over time. Best of all, you only have to learn one system to manage everything.

  • Catalogs
  • Syllabi
  • Student Handbooks
  • Curriculum Management
  • Transfer Credit Evaluation
  • Policy Manuals


  • Hosted, web-based technology
  • Relational data structure
  • Student Information System integration
  • 24/7 uptime guarantee
  • Electronic workflows
  • Custom forms
  • Committee agendas
  • Reports
  • Email notifications
  • Responsive web design
  • Access to a national database of course descriptions

ProActive Client Services

ProActive Client Services is a revolution in user support. Instead of relying on a support call to initiate a "ticket" or other task, SmartCatalog takes a proactive approach to support. Instead of simply answering questions or fixing problems as they occur, we work with you to provide concierge services throughout your editing and publishing cycles.

Here’s how it works: When we complete your implementation, we will discover your estimated timeline for annual events including:

  • Integration with the Student Information System
  • Release of content for campus updates
  • Web Ccatalog Publishing
  • Print catalog publishing
  • Archiving and data roll-forward

Each of these campus events may trigger a service action from SmartCatalog. Such service actions are scheduled approximately one month prior to the campus events and do not need to be initiated by the client. For example, before release of content for updating, SmartCatalog may audit your database and ask if you need assistance or a free tutorial on updating user accounts. Prior to web catalog publishing, SmartCatalog can perform a trial publish of your catalog to determine if there are any unresolved issues, locked items or unapproved items.

Through ProActive Client Services, you can be assured that we are working behind the scenes to track your usage and provide support before you know you’ll even need it.

Painless implementation

IQ Implementation services deliver a product that’s ready to use on day one. Whether you are implementing our Catalog System, Curriculum Management, Syllabi or Transfer Credit Evaluation module, the SmartCatalog team will set up and test the system completely.

Each IQ implementation is customized. We work with you and your staff to develop the tools you need taking into account the unique culture of your institution. We do everything from migrating documents into the system to setting up your web catalog to inputting all users and permissions. Most of all, we respect your time. Our service approach is to develop a system which conforms to your requirements without asking you to spend hours and hours working on the implementation yourself. You can keep doing your job—we’ll handle the heavy lifting.

Implementation times vary depending upon the module and the amount of content to be migrated into the system. However, most catalog implementations are completed in 8-12 weeks.

"The IQ support staff has been an awesome resource--full of answers."

Jon Eggars, Publications Coordinator
Front Range Community College

The tools you need to excel

Your best catalog ever

SmartCatalog IQ harnesses the power of content management technology in an easy-to-use application that has been configured for academic content. The system is based on a central data repository which creates permanent relationships between courses and program tables.

Easy Editing

Users login to IQ through any web browser. They may only edit items which they have been permitted to change. Editing is as simple as highlight-and-type. All changes are automatically tracked, and IQ maintains a detailed edit history with date, time and user stamps for each editing event.

Automatic Workflows

As soon as editors submit their changes, workflow routes the content to the first designated reviewer. Workflows are customized for the institution and you may use several workflows to capture divisional processes. Email notifications are sent to reviewers as items require their attention.

In IQ, your campus processes are replicated electronically to keep the approval process moving forward and deadlines on track.

Integration with Student Information Systems (SIS)

IQ integrates with all major SIS’s as well as home-grown systems. You may import courses from the SIS to the catalog using IQ’s Integrated Import Tool or employ Application Programming Interfaces (APIs) for round-trip integrations. Some of our clients even export automatically to their SIS on a nightly basis! We work with your campus IT team to create and test the approach of your choice during implementation.


User reports, item reports, accuracy reports and more keep you up to date on what’s going on with editors and lets you know if catalog content is consistent with the student information system.

Online Catalogs

Web Catalogs from IQ are ADA compliant and built using Responsive Design techniques—they are optimized for all devices. The online catalog will match your institutional branding for a seamless user experience and be fully searchable. Courses which are listed in any program requirement tables expand to display the full description.

"Your staff have been patient, knowledgeable and understanding. The result is great!"

Kelly Rowett-James, University Registrar
University of North Carolina, Greensboro

Web Catalogs

  • Guaranteed ADA compliance
  • Searchable catalogs
  • Integrate institutional branding, page design and graphics with web output
  • “MyCatalog” personalization utility
  • Search-engine optimization
  • Produce multiple catalog versions and years
  • Include archived catalogs
  • Course pop-ups from degree tables
  • Links from each course description to the online Schedule of Classes page for that course
  • Linked cross-referenced courses
  • Links to other parts of the institutional site

SmartCatalog's IQ team has helped us created an online catalog that we can be proud of; it's agile and puts the power of editing in the fingers of the stakeholders. This is only half the value proposition the SmartCatalog team has provided. In addition to the great implementation services and ease of use of the product, the IQ team provided the best support of any 3rd party vendor I have managed - and there have been at least 4 this year. Hands down, the IQ team provides CRM level service greatness and worked with us through every step.

Jim Curry, Assistant Vice President, Pace University

Control curriculum

Submit forms, review proposals and approve curriculum electronically

Every campus has a different way of collecting information about changes and additions to curriculum. Whether it’s new courses or degrees or changes to General Education, we will help you set up a system that works for your particular needs.

Users access curriculum management through the Curriculum Management Dashboard. From this one location, users can fill out forms, check committee meeting schedules and minutes, track their proposals, communicate with their colleagues and more. The Curriculum Management dashboard gives stakeholders all the information they need—without calling your office for updates.

IQ Curriculum Management reproduces your existing forms and workflow in the system—only better. In web-based forms, you can use drop-down field values, auto-population of fields, required fields and yes/no choices to ensure that users accurately fill out the form the first time. IQ will even let submitters know how their changes will affect related curriculum!

Workflows are also completely customized for the institution. You may use custom, branching and conditional workflows to capture every change and route it to the correct reviewer or committee. No manual routing is necessary. Approvers, committees and administrators are accounted for and no item may advance to the next level of approval without passing through the appropriate channels.

Tools to keep committee members happy

Keeping comittees on track starts with keeping members informed. Members recieve curriculum proposals via email before their meetings. Proposals can be printed to take to meetings or read online. In addition, agendas are automatically generated from the system. Once meetings are concluded, minutes can be uploaded to the system for future reference.

Robust integration with Student Information Systems

When curriculum change has been approved, content may be exported back to your student information system (SIS). Whether you wish to use an API or push the approved content directly into your SIS, IQ drives the process with custom technical solutions that satisfy even the most demanding IT staff.

Incorporate new curriculum in the catalog

Whenever an item is approved, it can be automatically included in the current or future catalog. Scheduled updating allows you to specify which catalog year the update will appear in.

IQ Curriculum Management

  • Custom forms
  • Custom workflows
  • Central dashboard lets users search and track their proposals.
  • Division-specific routing
  • Committee agendas
  • Email notifications
  • Weekly activity summaries
  • Supporting document attachments
  • Conditional routing based on form values
  • Reports
  • Export approved courses to Student Information Systems
  • Include approved content in current or future catalog

Manage syllabi

What could be more convenient than developing syllabi in your catalog management system?

Now, faculty can create syllabi in the same interface in which they edit the catalog. Working in a relational database allows you to link syllabi to course descriptions, faculty listings and required texts for a holistic approach to managing data.

Syllabi templates in IQ are made-to-order for each institution and division. Syllabi templates are presented to the user as a form, and like all forms in IQ, they are optimized to encourage correct submissions. Drop-down field values, required fields, radio buttons and auto-population of fields can all be employed within your template. Supporting documents, such as Required Text lists can be attached or included as a section of the syllabus itself. Once complete, the syllabi are routed to the appropriate reviewer. Email notifications and confirmations are automatic. Once a syllabus is approved, it becomes part of the academic content database.

Online, syllabi may be presented in several ways: in their own list, under a department heading, associated with the faculty member, linked to a master course description or linked to a course section. Syllabi may also be printed, of course!

"The entire campus loves your product. Those of us working with you, especially me, appreciate your customer service and your willingness to go above and beyond."

Joe Cabrales, Dean, Student Services & Student Development
Crafton Hills Community College

IQ Syllabi Features

  • Custom syllabi templates
  • Multiple templates for divisions
  • Attach Required Texts lists
  • Links to online course descriptions
  • Link to faculty web page
  • Links to public schedule of classes

Streamline transfer credit evaluation

Announcing the first integrated Transfer Credit Evaluation system

SmartCatalog’s unique partnership with DegreeData.com allows you to search a national database of course descriptions to inform your transfer credit evaluation process

Search a national database of catalogs and use electronic workflows to share and evaluate courses

Whether your transfer credit evaluation process is centralized or goes out to the departments, you can use IQ’s workflow to route custom forms to the appropriate parties. We work with you to create web-based forms to capture and track course evaluations.

  • Custom forms
  • Search DegreeData.com for current and archived courses
  • Comments fields on forms
  • Attach supporting documents
  • Automatic email notifications
  • Export completed evaluation data to campus system

DegreeData.com is a searchable online database of 10,373 current and archived college catalogs from 3,954 colleges nationwide. It is constantly updated to capture the most recent catalogs. The site is searchable by state, area of study and type of institution. Only official academic catalogs are included, and third party links and content are never used.


DegreeData.com is a one-stop resource for researching online catalog information.

Manage and store results

The same powerful database that manages catalogs and curriculum also stores equivalencies. IQ’s relational data structure allows transfer data to be stored in dynamic tables that can be updated whenever information changes.

Try DegreeData for free today!

Go to www.degreedata.com and start searching catalogs now!

“The service from SmartCatalog IQ has been excellent. The staff at SmartCatalog provided the tools and support for a painless implementation. I would make the same choice again for our catalog management system.”

Kay Leum, Western Wyoming Community College



As simple as highlight-and-type. All changes are automatically tracked. IQ maintains a detailed edit history with date, time and user stamps for each editing event.

Tracking and Reporting

User reports, item reports, accuracy reports and more keep you up to date on what’s going on with editors and lets you know if catalog content is consistent with the student information system.

Rules-Based Workflow

As soon as editors submit their changes, workflows launch and route the content to the first reviewer. Each workflow is customized for the institution and you may use several workflows to capture divisional processes. Email notifications are sent to reviewers when an item requires their attention. Workflows may also branch depending upon the type of change being requested. Your processes are replicated electronically to keep the approval process moving forward and catalog deadlines on track.

Roles-Based Permissions

Specify permissions for content including read-only, modify text only, modify typestyle, etc. Save and Return allows editors to re-visit content before submission.

Print Publishing

Printer-ready documents on demand. Order limited quantities of books online, shipped direct to the user.

A Powerful and Secure Technology

Unlike other products, IQ Is built on the foundation of a globally vetted technology. The same technology behind IQ has been deployed on thousands of websites for hundreds of organizations. Our technical strategy serves to overcome the inherent limitations of a single-purpose built software. With IQ, you can feel secure in knowing that your system is constantly being tested and improved by an army of developers around the world. As a result, the system is more quickly updated and reliable than single-use technologies whose development is limited to a handful of programmers.


Smarter Purchasing

The easiest system to use is now the easiest to purchase

Announcing: SmartCatalog GSA Contract Award!

What is a GSA award?

A General Services Administration (GSA) contract award is a federally negotiated contract that establishes a discounted schedule of fees and terms for a specified vendor. Most publicly funded institutions may piggyback on the schedule and purchase software at the GSA discounted price. There are no administrative hoops to jump through when procuring software on a GSA schedule. In fact, administratively, it is simpler than an open market purchase and often eliminates the need for an RFP.

SmartCatalog is the only GSA award holder in the catalog and curriculum management market.

More than discounts.

A GSA contract is more than a discount program. SmartCatalog’s award is the result of extensive examination by federal contracting officers of not just the product, but the company, its services and its financial stability. Most importantly, the examination includes a performance-based review from current clients, which must result in a positive score. This is a rigorous process wherein even a mid-range score is considered negative. A GSA award indicates that upon scrutiny by a federal agency, our customers are highly satisfied with the system and that it functions as promised

What does GSA mean for you?

It means that public colleges and universities can get the best pricing available. As a federal contractor, SmartCatalog may not sell to any other account for the same or less than the GSA contract price.

"I am amazed at how intuitive SmartCatalog is…"

Susan M. Patton, Senior Associate Registrar
Elon University

"I really like the software... You have been incredibly helpful and always quick to respond which I appreciate so much!!"

Wanda Burch, Registrar,
Berea College

Smarter Purchasing, part 2

Is your catalog and curriculum management system Software-as-a-Service (SaaS)?

Knowing the difference can save your institution thousands of dollars in up-front costs.

SaaS licensing agreements are generally thought of as software that is available online. A lot of systems are promoted as SaaS, but just delivering software online is only half the story.

The whole story

A true SaaS licensing agreement does not require an upfront investment in software. With SaaS, you don’t buy the software, you license the software. Many vendors in the catalog and curriculum management field require a one-time purchase of licenses in addition to the annual hosting fee. That up-front purchase represents an initial investment of between $1.00 and $3.00 per FTE. The result is a high up front cost in addition to the annual fee for support and hosting.

At SmartCatalog, we believe that today’s technology should be supported by today’s license agreements. Our software is only available through SaaS agreements, and there is no upfront investment in licenses. If you are a large institution (10,000 + enrollment), the difference can be $25,000 to $30,000 in the first year. With IQ , institutions pay a flat fee per year for an unlimited number of users. That fee includes software, hosting, maintenance, support and ProActive Customer Services. If for any reason, you stop using the software, you will not pay for the software. That’s the promise of SaaS licensing, and only SmartCatalog delivers it.

For more information about SaaS license costs and to schedule an online demo, call 1 800 770-8425 or email contact@academiccatalog.com

Degree Audit Systems: Streamlining Updates

Introducing the IQ Degree Audit Report

Updating degree audit tables from curriculum edits is critical to maintaining consistency between systems. Unfortunately, program tables in catalogs and degree audit programs are written in two completely different languages. No vendor or technology can simply push changes to program requirements directly into a degree audit system from a catalog. Cut and paste is always a factor, no matter how much you spend on a "custom" integration.

With the IQ Degree Audit Report, you can know exactly what’s been changed from year to year in plain English. The Degree Audit Report is more than a list of changed courses in a table. It includes the operators that give a table meaning. For instance "choose two of the following," or linking two courses with "and" or "or" are included. Changes to notes and instructions are also included.

A standard deliverable, without additional cost

SmartCatalog delivers a Degree Audit Report at the end of each editing cycle. It’s easy to read, comprehensive and part of the standard deliverable. No additional customization or cost is required to know exactly what’s been changed between catalog editions.

For more information or to see a sample, call 1 800 770-8425 or email contact@academiccatalog.com

Introducing the WorkBox: A Separate Interface for the Occasional Editor

Any technology is only as successful as its rate of campus adoption, and nothing is more important to getting users on board than ease-of-use.

In most systems, both administrators and editors work in the same interface. In such systems, the editor is exposed to functions they don’t need as well as content they don't want to edit. IQ provides two interfaces - one for administrators with advanced tools and one for editiors who need to make changes and submit them for review. We call the editorial interface the Workbox.

The IQ WorkBox is simple but powerful home base for the occaisional editor. When an editor logs in to their workbox, they will see only the items they are allowed to edit and the items are arranged according to their current level of approval. They have five simple tools for editing:

  • Open
  • Preview
  • Submit or Return in Workflow
  • Track Changes

It's just that simple. Users edit content by highlighting and typing. Selecting the preview button shows them what their content will look like in the finished website. Workflow sends items forward or backward to the next reviewer automatically and tracks the movement. They can see summary and full-text view of an item as well as an audit trail showing workflow actions over time. Every user, date and change is tracked and editors may add comments with each submission.

Most importantly, the WorkBox helps users get comfortable in the system, reduces support questions, and in promotes increased campus adoption, even from the most technology resistant users. For more informaiton, and to see a demonstration of the Workbox in action, email contact@academiccatalog.com or call 1 800 770-8425.

At SmartCatalog we are dedicated not just to providing the best technology available today, we are committed to making actually used.

Workbox Features:

  • See only assigned items
  • View history at a glance
  • Items organized by current level of approval
  • Simple tools for editing, submitting, tracking changes and making comments.

Check out these great online catalogs.

Go to complete client list.

Client List

  • Alfred State College
  • Arapahoe Community College
  • Baptist College of Health Sciences
  • Bristol Community College
  • Buffalo State College
  • City College of New York
  • Clark Atlanta University
  • Cochise College
  • College of Central Florida
  • College of Charleston
  • College of Staten Island
  • Columbus Technical College
  • Community College of Aurora
  • Community College of Denver
  • Dominican College
  • East Stroudsburg University
  • Elizabeth City State University
  • Front Range Community College
  • Georgia College & State University
  • Georgia Southern University
  • Goodwin College
  • Haverford College
  • Holy Family University
  • Indian River State College
  • Indiana Wesleyan University
  • Kaplan University
  • Kirkwood Community College
  • Lafayette College
  • Lamar Institute of Technology
  • Laredo Community College
  • Lehman College
  • Lesley University
  • Lincoln Land Community College
  • Loyola Marymount University
  • Luther College
  • Manhattanville College
  • Marymount University
  • Miami University of Ohio
  • Midwestern University
  • Misericordia University
  • Molloy College
  • Morehead State University
  • Morgan Community College
  • Mount Saint Mary College
  • Mount Vernon Nazarene University
  • National Louis University
  • Naval Postgraduate School
  • Normandale Community College
  • North Central Texas College
  • North Georgia College & State University
  • Northern Kentucky University
  • Okefenokee Technical College
  • Olivet Nazarene University
  • Ottawa University
  • Our Lady of the Lake University
  • Pace University
  • Paul Smith's College
  • Pikes Peak Community College
  • Purdue North Central
  • Quinebaug Valley Community College
  • Red Rocks Community College
  • San Joaquin Delta College
  • Shippensburg University
  • Southern Polytechnic State University
  • Stevenson University
  • Strayer University
  • SUNY Brockport
  • SUNY Fredonia
  • SUNY Oneonta
  • Susquehanna University
  • Tacoma Community College
  • Texas Christian University
  • Trevecca Nazarene University
  • Triton College
  • University College of the North
  • University of Houston, Clear Lake
  • University of Idaho
  • University of Nebraska at Omaha
  • University of Portland
  • University of Southern Florida, St. Petersburg
  • University of Texas at Tyler
  • University of the Incarnate Word
  • University of West Georgia
  • Walla Walla University
  • Wellesley College
  • Western New England University
  • Wilkes University
  • Wilson Community College


SmartCatalog partners with or sponsors the following organizations to bring you a higher degree of interoperability with campus systems.

  • American Council on Education (ACE)
  • Ellucian
  • Blackboard
  • American Association of Colleges & Universities (AAC&U)
  • Postsecondary Electronic Standards Council (PESC)
  • InCommon
  • PeopleSoft
  • Southern Association of Colleges and Schools (SACS)
  • American Associaiton of College Registrars and Admissions Officers (AACRAO)
  • Middle States Association of College Registrars and Admissions Officers (CMSACRAO)
  • New England Associaiton of College Registrars and Admissions Officers (NEACRAO)
  • Pacific Associaiton of College Registrars and Admissions Officers (PACRAO)
  • California Associaiton of College Registrars and Admissions Officers (CACRAO)

I have worked with a LOT of vendors at UMHB, and I have to say that your team has been the best and most responsive of all. Thank you for your "can do" spirit. You’re truly serving our students and prospective students greatly.

Matthew Irvine, Manager, Web Services, University of Mary Hardin-Baylor.


The largest institutions choose IQ to manage their academic content

Two of the nation’s largest proprietary institutions have chosen SmartCatalog IQ to handle their academic and catalog content management needs. These two organizations represent a combined student body of over 120,000 students. They are implementing IQ in eighteen catalogs across eight states. They chose SmartCatalog IQ because they can trust our team’s experience and technical know-how in a really big implementation.

IQ is the perfect tool for large, multi-state and multi-campus universities. The sophisticated data design allows catalogs to “share” content across campuses and maintain unique campus information at the same time. IQ’s shared content allows the colleges to maintain consistency across catalogs without giving up the unique identity of the individual campus.

Spanish-speaking institutions use IQ to maintain catalogs in two languages

Universidad San Ignacio de Loyola in Peru and Universidad de los Andes in Colombia have selected SmartCatalog IQ to manage their catalogs in Spanish and English.

IQ is built to manage multiple language web sites. Both institutions’ catalogs are rendered in Spanish and English. Viewers may toggle between the two languages online. Editors and translators may update both Spanish and English versions of each item in the database. These successful implementations include not only Spanish and English content; the entire user interface has been translated for use by Spanish speakers. If you are a Spanish-speaking organization (or French, Dutch, Chinese or other language), call us to help manage your acadmic content in one database which addresses multiple languages.

Supporting Standards—
The Course Instruction standard comes to fruition

In 2005, Anne Valentine, SmartCatalog President and Rick Skeel, then Registrar at the University of Oklahoma, proposed creating a course standard workgroup at the Postsecondary Electronic Standards Council (PESC). The purpose of the group’s work was to “develop and eventually submit for approval a national standard for course instruction information and data to use between and among higher education institutions and agencies to share data about specific course offerings.” At long last, and with the help of many dedicated PESC members and staff, that standard is ready for review and public comment.

Please see www.pesc.org to learn more about how standards support higher education and learners.

Ellucian Partnership

At last! After 15 years of experience in working with Banner and DataTel student information systems, SmartCatalog has become an official Ellucian Community Partner.

Thank you to all of you who stopped by our booth at the the April 2014 Ellucian conference in Anahaeim. The response was overwhelming! We look forward to continuing to work with Ellucian and our client institutions to create elegant integrations with student information and audit systems.

Events 2016

  • SACRAO 2.7-10 Oklahoma City, OK
  • AACRAO National 3.20-23 Phoenix, AZ
  • Ellucian Live 4.17-20 Denver, CO
  • CACCRAO 4.1-4 Sacramento, CA
  • FACRAO 6.19-23 Orlando, FL
  • TechAACRAO 7.10-12 Anaheim, CA
  • RMACRAO 7.20-26 Casper, WY
  • GACRAO 10.22-25 Savannah, GA
  • NEACRAO 11.4-6 Manchester, NH
  • PACRAO 10.30-11.2 Las Vegas, NV
  • UMACRAO 11.2-4 Alexandria, MN
  • TACRAO 11.13-15 Horseshoe Bay, TX
  • MSACRAO 11.28-30 Valley Forge, PA