The SmartCatalog System helps colleges and universities revise and publish curriculum data by harnessing the power of content management technology in a simple-to-use application. Based on a central data repository of curriculum information, the system creates an environment for faculty and staff to revise information. Content may be published to several targets simultaneously - the web, print, even Palm Pilots.
Easy-to-Use Application
No training is necessary for faculty and staff to log on and indicate changes. Eliminates the need to circulate paper proofs.
Scalable
Grow the system to meet your needs or expand with your college. The SmartCatalog System can handle so much more than the catalog.
Custom Workflow and Revision Management
Tight controls allow only authorized contributors to access data for the purposes of updating.
Version Control and Track Changes
Monitor changes word for word, just like your favorite text editor. Includes archiving, document and version control.
Multi-channel Publishing
Includes web pages, books and even versions of your catalog from the same resource.
Reuse Content for Multiple Publications
Single-source data repository allows you to repurpose content and create targeted publications on demand.
Workflow
- Provide an easy-to-use interface for non-technical staff to update and review content.
- Customize system workflow to mirror current campus process including all sign-offs and authorizations.
- Coordinate and monitor access from a secure Administrator Module with a central operations dashboard.
- Provide unlimited levels of secure administrative access. Unique Feature!
- Maintain a detailed edit history for up to a year with date, time and user stamps for each version.
- Specify permissions for content including read-only, modify text only, modify typestyle, etc.
- Increase editor efficiency through familiar search and replace and spell-check functions.
- Track and highlight changes with color coding word-by-word. Unique Feature!
Publishing
- Generate a dynamic online catalog including automatic search, indexing and table of contents.
- Create links between the online catalog and other catalog content or external web pages.
- Integrate institutional branding, page design and graphics with web output.
- Allow IT staff to customize search feature to full-text, Boolean, campus-specific words, etc.
- Create fully-formatted, print-ready books with indexes with no extra typesetting required. Unique Feature!
- Replicate the layout of books from previous years and maintain consistency with other campus publications.
- Produce multiple catalog versions (graduate, undergraduate, professional, cont. ed.) and years.
- Archive catalogs automatically.
- Expand the return on investment through re-using content beyond the catalog. i.e. Campus phonebook, Program Advising Sheets, Student Handbooks etc. Unique Feature!
- Create consistency between catalog information and department home pages and other URLs.
- Conform web output to ADA and Bobby compliance.
- Facilitate translation to non-English languages through the Localization Manager Module. Unique Feature!
Technology
- NEW Integration Module: .net XML Web Service allows SmartCatalog to interact with external databases and SIS through open standards such as XML and SOAP.
- Provide a choice of a hosted solution or client-server installation. Unique Feature!
- Segregate the staging environment from the web server so that unauthorized content never goes live.
- Perform a comprehensive catalog content audit prior to migration.
- Create a campus-specific user manual documenting your institution's review process and schedule. Unique Feature!
- Migrate all catalog data into the system prior to installation
- Design content repository to leverage powerful SQL server tools and integration opportunities
- Expand existing course fields to include variables such as faculty, syllabus, lab fees and years offered. Unique Feature!
- Link all pre-requisite and co-requisite course listings to full descriptions.
- Test and validate system and publications prior to installation.
- Train technical and administrative staff on-campus, via web seminar or both.
- Provide round the clock support by phone, e.mail, fax and online.
- Protect your investment with automatic upgrades.
- Complete migration and installation in 4 to 6 weeks.
