SmartCatalog System

THE SMARTCATALOG SYSTEM WILL:

WORKFLOW

• Provide an easy-to-use interface for non-technical staff to update and review content.
• Customize system workflow to mirror current campus process including all sign-offs and authorizations.
• Coordinate and monitor access from a secure Administrator Module with a central operations dashboard.
• Provide unlimited levels of secure administrative access. Unique Feature!
  Maintain a detailed edit history for up to a year with date, time and user stamps for each version.
• Specify permissions for content including read-only, modify text only, modify typestyle, etc.
• Increase editor efficiency through familiar search and replace and spell-check functions.
• Track and highlight changes with color coding word-by-word. Unique Feature!

PUBLISHING

• Generate a dynamic online catalog including automatic search, indexing and table of contents.
• Create links between the online catalog and other catalog content or external web pages.
• Integrate institutional branding, page design and graphics with web output.
• Allow IT staff to customize search feature to full-text, Boolean, campus-specific words, etc.
• Create fully-formatted, print-ready books with indexes with no extra typesetting required. Unique Feature!
• Replicate the layout of books from previous years and maintain consistency with other campus publications.
• Produce multiple catalog versions (graduate, undergraduate, professional, cont. ed.) and years.
• Archive catalogs automatically.
• Expand the return on investment through re-using content beyond the catalog. i.e. Campus phonebook, Program Advising Sheets, Student Handbooks etc. Unique Feature!
• Create consistency between catalog information and department home pages and other URLs.
• Conform web output to ADA and Bobby compliance.
• Facilitate translation to non-English languages through the Localization Manager Module. Unique Feature!

TECHNOLOGY

• NEW Integration Module: .net XML Web Service allows SmartCatalog to interact with external databases and SIS through open standards such as XML and SOAP.
• Provide a choice of a hosted solution or client-server installation. Unique Feature!
• Segregate the staging environment from the web server so that unauthorized content never goes live.
• Perform a comprehensive catalog content audit prior to migration.
• Create a campus-specific user manual documenting your institution's review process and schedule. Unique Feature!
• Migrate all catalog data into the system prior to installation
• Design content repository to leverage powerful SQL server tools and integration opportunities
• Expand existing course fields to include variables such as faculty, syllabus, lab fees and years offered. Unique Feature!
• Link all pre-requisite and co-requisite course listings to full descriptions.
• Test and validate system and publications prior to installation.
  Train technical and administrative staff on-campus, via web seminar or both.
• Provide round the clock support by phone, e.mail, fax and online.
• Protect your investment with automatic upgrades.
• Complete migration and installation in 4 to 6 weeks.

What else can you do with it?

Integrate existing Student Information Systems

Because the system is based on SQL server technology and is OBDC compliant, you may integrate with Student Information Systems, both proprietary and custom.

Manage your entire website.

Robust workflow tools give campus web contributors the access they demand without losing control of your website. The system is server-based so nothing goes live until the webmaster approves it. No more rogue pages and confusing messages.

Manage curriculum development behind the scenes.

The SmartCatalog System is great for managing curriculum development and allowing colleagues to "talk" to each other at the draft stage. Imagine how useful this would be for curriculum committees as they work to develop new programs. Version control would allow them to see the genesis of programs and courses as they develop.